6 Useful Reports by Revenue Management Software for Hotels
revenue management concept

The revenue management concept will be a priority as the global hospitality market is growing at an exponential rate.

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In 2023, the global hospitality market reached nearly 4.7 trillion USD. It was forecasted to grow to 5.8 trillion USD in 2027 at a CAGR of 5.5%. The hotel revenue worldwide will increase to 456.3 billion USD in 2025.

When it comes to hotels and their revenue targets, revenue managers play a crucial role. If everything else works, a revenue manager’s insights and forecasts can alter the hotel’s dynamics and propel it toward profits.

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While there are many elements that can help a revenue manager to plan, forecast, and maximize revenue for a hotel, the most important factor is the reliability of data. The benefits of data quality are immense. Revenue managers must access trusted historic data in order to know what has worked, what has not worked, and what might actually help.

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There is no shortage of data out there due to the number of systems in a hotel. It can be hard to find your way around and it quickly becomes stressful. To help revenue managers stay on top of the data, we’ve listed the top 6 reports by revenue management software that they should get familiar with. But before that, are you looking for the best revenue management system? Click below.

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What is Revenue Management Software for Hotels? Why is it Important?

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Reap revenue management benefits as the hotel segment is growing

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The global revenue in the hotel segment of the travel & tourism market was forecasted to increase between 2023 and 2027 by a total of 74.6 billion USD (+18.25%). In 2021, 24% of people say that the main reason for using tech is to improve the guest experience. Hotels that switch to using revenue management software show an average increase in RevPAR increase between 7-20%.

What is revenue management in hotels? Unable to find top revenue management companies? Revenue management meaning has already been discussed in the previous articles. Most hotels’ Revenue Management is optimized at 40%! Most hotels continue to use revenue managers rather than automate their operations. Should that be the case? Do you want to know how to increase hotel revenue?

Revenue management software for hotels is used to optimize the dynamic pricing model, inventory, and channels to maximize profits. It makes use of data analysis, forecasting, and automation to help hotel owners make data-driven decisions. Here are a few reasons why it is important and how you can save a lot of time and money.

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1. Boost Revenue: It enables hotels to optimize room rates to yield high revenue. By analyzing market demand, rival rates, historic data, and more, the software helps determine the right pricing strategy for hotels and their customer segments.

2. Forecast Demand: Revenue management in the hospitality industry is important. Accurate demand forecasts are vital for effective revenue management and pricing. The revenue management process and the software uses historic data, market trends, events, and more to predict future demand. This data enables hotels to make the best decisions about pricing, inventory, and promotions.

3. Manage Inventory: Revenue management for the hospitality industry is vital. Effective inventory management is critical for hotels to maximize revenue. This will help to avoid over or under-booking of rooms. It helps to optimize room inventory by changing availability, length of stay, and sharing across many channels.

4. Analyze Compset: It is vital for hotels to stay updated with their rival’s pricing strategies and market positions. The software provides real-time insights into rival rates, occupancy levels, and more. It enables hotels to adjust their pricing and marketing tactics.

5. Enhanced Decision-making: It provides detailed reports and analytics that empower hotel owners to make informed decisions. By having access to accurate data, revenue managers can identify trends, evaluate strategies, and make changes to optimize profits.

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Do you want to sell rooms to the right customer at the right time, at the right price, and through the right channels? Choose the right revenue management software. Do you want to know about the top hotel RMS reports and how these can help your hotel? Do revenue management companies for hotels provide the best RMS? Keep reading.

Top Revenue Management Software Reports for Hotels

Revenue Management Software Reports for Hotels

Choose the best revenue management software from the best hotel revenue management company.

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Revenue management software for hotels offers a range of reports that provide valuable insights to optimize revenue. Here are the top six reports. Unable to find the best hotel management companies in India? Read below.

[Suggested Read: 9 Common Myths About Hotel Revenue Management Solutions]

1. Pace Report

The pace report’s primary emphasis is on the efficiency of pricing strategies. It indicates whether there are more or fewer reservations than planned as well as whether the price is right or not. Although hotel revenue managers already use this data, we advise keeping a daily eye on it, given the shifting trends.

There are four types of Pace Reports which can be generated by revenue management software:

a. Room type

Since the industry is evolving fast, the room-type pace report assists with finding trends in major market dynamics that require more research. Even while the occupancy rate for a given month may be the same as it was the previous year, if the room mix is more biased toward lower-category rooms, it may indicate that:

The budgets of consumers are declining.
The better rooms are more expensive.
The brand is losing favor with the ideal customers.

These specifics give hotel revenue managers the ability to move quickly and change course when needed to tackle issues. Tracking these reports also helps to avoid making poor price choices.

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b. Week parts

While some hotels believe themselves to be weekday facilities, others rely heavily on weekend traffic. The week parts pace report helps to keep the market in balance and alerts traders to any slipping prices. If you expect slow weekdays, they should, at the very least, maintain the pace to prevent losing advances made over the weekend. This could lead to rate changes that assist prevent the “weak” days from having an adverse impact on the total profit and loss.

c. Recurring events

Some hotels’ annual revenue may depend heavily on a number of recurring event days. A pacing report by recurring events may reveal shifts in trends that could improve the way you manage your pricing strategies. For instance, the occupancy rates on that day would be greatly impacted if a federal holiday fell on a weekday, let’s say Wednesday, as opposed to a weekend.

You can keep a careful check on the days that will have the biggest influence by isolating the events. You may also see how non-event dates—which make up the vast majority of the days of the year—affect your profit and loss.

d. Trend analysis

Hotel revenue managers must monitor emerging trends in the hospitality industry. For instance, recent advances in the hospitality business include contactless payments, virtual reality tours, sustainability, and personalization. Comparing the patterns can help your hotel make the most of its space and pace trends in today’s setting, where customer booking behavior is always changing.

2. Compset Report

Compset meaning is simple. It’s also known as an STR report, and it’s one of the revenue management software reports for hotels that a third-party analytics firm offers. The major goal of this research is to assess rival hotels in light of the elements that influence visitors’ purchasing decisions. The following factors make up the Market Penetration Index (MPI), which includes:

1. Occupancy Rate (OR)
2. Daily Average Rate (ADR)
3. Revenue per available room (RevPAR)
4. Industry share

The Compset report sets competitive standards to help maintain the hotel on course to meet and surpass performance goals based on its local market share. These benchmarks can be used to evaluate current performance.

3. Channel Report

One of the revenue management software reports for hotels that shows how various channels are doing is the Channel Analysis Report. These channels show how your hotel is hitting its revenue and profit goals.

It may be determined if the allocations and predictions are in line by mapping this against the actual rate strategies and inventory for that specific channel. If not, some changes may be needed.

4. Daily Activity Report

This report shows all of the recent activity that has been recorded for upcoming stay dates. It serves as a quick reference tool for reviewing decisions and directing revenue choices for a stay date’s current state. It is one of the most crucial reports generated by revenue management software.

The report includes statistics for particular criteria, such as the length of stay, rooms sold to groups or transient guests, revenue, total room value, non-room value, ADR, RevPAR, and more. It also includes income from groups or transient guests, as well as breakdowns by the hotel, stay date, customer segment, pricing segment, and room type.


5. Market Segment Report

Almost always, budgeting and forecasting are done using market segments. It is crucial to keep an eye on market segmentation report and trends. Make sure that any changes to the segment mix or switching from one segment to another will increase profits and be in line with your strategic approach. Your segment mix might be steered towards the ideal composition with the use of strategic pricing or promotions.

The following are the top three basic hotel market segments that revenue management software uses to generate reports:
1. Individuals
2. Business travelers
3. Groups

6. Distribution Report

Since the global Covid epidemic started in 2020, several hotels have observed a change in the regions that serve as their feeder markets. The majority of hotel owners are uncertain as to whether the current geographic mix will last, whether earlier patterns will resume, or whether a third new geographic distribution of feeder markets will appear.

A hotel revenue manager must provide the sales and marketing team with the facts they need to stay informed about trends and continue to bring in and close business even when feeder markets change. This can be achieved by generating a distribution report using revenue management software. Read till the end for the best hotel revenue management companies in India.

[Suggested Read: 8 Benefits of Using Strategy Management Systems for Hotels]

Revenue Management Software is Vital for Hotels


Pricing and revenue management are vital! So, it is the need of the hour for hotel revenue managers to use the right revenue management software for hotels to generate the right reports. Your hotel must track, measure, and generate reports on trends, shifts, and behaviors. It will not only allow your hotel to know of past successes or failures but also allow for a data-driven approach. It will lead to the success of your hotel.

Hotel RMS like Revseed provides a strong system that lets you access the right revenue management reports. To make the job of revenue managers less hectic, all the reports generated by revenue management software helps to know how the hotel is performing. That’s not all, it allows you to make the best decision possible as well.

Want a dedicated team or the right revenue management tools? Want to outsource revenue management roles? Looking for revenue management companies in India or revenue management strategies? Contact Revnomix for data analytics and RM services.